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Bids Coordinator (Remote, US)

The Bids Coordinator will coordinate and oversee Public Sector and Private Sector procurement opportunities, lead in the preparation and submission of winning proposals, and coordinate the logistics of fulfilling the projects once awarded. The position involves researching, reading, writing, and producing a high volume of client-facing documentation on behalf of our company in support of our entire assortment of products.

In this role, the Bids Coordinator will work with cross-functional team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-prepared proposals.
This role will successfully communicate and collaborate with a variety of internal stakeholders including, Sales Team, Sales Leadership, Quote Desk, Technical Services, Merchandising, Warehouse, Finance and other subject matter experts, as needed - and thus, is a highly visible role.

The Bids Coordinator should exhibit strong researching, reading, and communicating skills, excellent attention to detail, and the ability to embrace new process and technology and generate creative ideas while working both independently and collaboratively. This position requires a high degree of autonomy, initiative and judgment.
The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.


• Analyze RFQs, RFPs and RFIs to fulfill and deliver proposal outlines and development plans
• Sourcing, monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders
• Lead and/or support the development and submission of winning bid responses by working with the Quote Desk, Bids team, Technical Services, internal experts and contractors, as required
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans,
schedules, outlines, and compliance matrices for all phases of proposal development
• Solicit management reviews and approvals during proposal development
• Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements
• Research and gather information to include corporate information, product information, and other standard materials
• Manage the logistics of executing on contract awards and fulfilling projects as proposed
• Act as a liaison to the Director of Inventory and Planning and the Buying Team to coordinate the fulfillment of key projects and remain compliant with award terms & conditions
• Partner with operations and post-order support teams to facilitate order placement and successful delivery of projects
• Organize and maintain Bids data accuracy in Salesforce, AS400 (IBMi) system, and Microsoft SharePoint site.


Basic Qualifications:

• BS/BA degree, or equivalent in relevant experience
• 2+ years' experience in reviewing project plans and/or statement of works, with the ability to source out the pertaining information
• Proven ability to work across organizations with effective communication, leadership, and project management skills
• Proven attention to detail
• Excellent reading and analysis abilities, and written/oral communication skills
• Ability to work in a deadline-conscious, results-driven environment
• Can work and think independently
• Must be self-motivating, diligent and efficient

We at ADORAMA believe in respecting & encouraging diversity and as such we gladly abide by all EEOC regulations. We will never turn down a qualified employee based on race, religion, gender, sexual-identification, disability, or any other protected class. All jobs are and will continue being awarded based on merit.

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